Office Move

Stream properties can organise your office move from the finding of a new property right through to the moment your staff start work on the morning following the physical relocation and office move exercise.

Organising an office move is a time consuming and costly exercise and if not planned well, can mean that your business will suffer considerable downtime. Conversely, if managed well, an office move can be set up so that staff feel the benefits of a new office location with only minimal disruption.

Concentrating on the actual physical process of relocating staff, furniture and files, that is to say the actual office move itself, there are a number of factors to be considered.

When is the best time for the move? Although there will be external factors effecting when you move, such as a lease end, or the completion of the fit out of the new office, there is likely to be better times than others to carry out the relocation. Stream’s experienced move managers will establish any periods when your business absolutely can not move (perhaps because of a critical time in a project, or financial year end) and agree those times that would be best for your organisation to relocate.

How will the office move be communicated to staff? Although usually a Facilities Management role to handle the day to day interaction with staff, we can assist in communicating the requirements of the move to Directors and team managers, understanding the individual requirements and reporting what facilities are available in the new location. In the weeks leading up to the office move we will assist you to ensure your staff recycle or otherwise dispose of items that are not to be relocated, and that files and personal items are packed ready for the move.

How will the removal firm be managed? By working with you prior to your office move we will establish detailed plans showing the new locations of staff, furniture, files and equipment so that we can obtain competitive prices from a number of relocation companies well in advance and then ensure that they carefully relocate everything to the correct position.

Plan IT and telecoms well in advance IT and telecoms need careful planning, often starting weeks in advance of your office move to ensure phone and data lines are available and installed. Stream work well with our client’s IT departments bringing our experience in relocations to assist them in planning the technical aspects of the move and ensuring that come the first day in the new office your staff have the computer and telecoms facilities they need to operate.

By improving communication throughout your organisation at this time of change and providing detailed management of the processes involved, Stream Properties can help ensure your office move is a success from start to finish.